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Glendale Community College
Salary: $8,133.00 - $10,379.00 Monthly
Job Number: 00695-2021
Location: Glendale, CA
Department: Office of VP Instructional Services
Closing:
11/22/2021 11:59 PM Pacific
Description
Manages, supports and directs operations at the Baja field station located in Bahia de los Angeles, Baja California, Mexico. Provides logistical assistance and country-specific cultural support to academic program directors, faculty, students, and site-users from other institutions.
Supervision
Supervision is provided by the Vice President, Instructional Services.
Does not directly or indirectly supervise other District employees; may oversee contractors.
Examples of Duties
• Manages field station operations and ensures operations are consistent with the local, state and national laws of Mexico, as well as District policies and procedures.
• Manages, supports and directs facilities operations, including oversight of contractors.
• Supports program logistics and facility use.
• Represents District interests with the Mexican authorities; fosters and promotes effective, professional relationships with the local community and civil authorities; and serves as the executive director of the Asociacion Civil (the field station's governing body), including filing yearly tax payments of the Asociacion Civil to Mexican authorities.
• Prepares and submits environmental reports required by local, state, and federal laws or regulations and Mexican authorities.
• Responds to emergencies involving the facilities; coordinates and oversees contractors and follows up to ensure problems have been resolved.
• Establishes and implements safety and security measures and protocols for faculty, students and site-users from other institutions.
• Oversees and ensures the maintenance and repair of equipment and keeps an updated inventory of supplies and equipment.
• Oversees the planning, development, and administration of budgets, contracts, and grants as approved by appropriate District officials; prepares and submits expense reports in a timely manner in accordance with District policies and procedures.
• Identifies and seeks funding sources in support of operations, and seeks new users of the field station.
• Performs other related duties as assigned.
Minimum Qualifications
Education and Experience:
Bachelor's degree from an accredited college or university.
Two (2) years of supervisory experience either in facilities management or coordination of field station activities.
Bi-lingual (English/Spanish)
Preferred Qualifications
Field station experience in a higher education setting.
Licenses/Certifications/Other Requirements:
Must possess a valid driver's license.
Must possess a U.S. Coast Guard boating certificate and/or a State of California Boating Card (may obtain after appointment).
Must possess Red Cross First-Aid and CPR certificates (may obtain after appointment).
Knowledge of:
• Facilities management principles and practices including: facilities and equipment operations; preventive maintenance and repairs; and project and contract management.
• Principles and practices of business administration including: planning, budgeting, purchasing, and public relations.
• Grant development and administration.
• Office practices and procedures, including the use of personal computers and standard business software.
• Interpersonal skills using tact, patience, and courtesy.
• Basic principles and practices of customer service.
• Correct use of the English and Spanish language, including spelling, punctuation and grammar.
Ability to:
• Identify and troubleshoot common facilities and operational problems.
• Analyze, interpret and apply state, federal and Mexican laws, policies and procedures associated with facility operation and management.
• Cultivate relationships with local, state and federal Mexican authorities and non-governmental organizations.
• Work cooperatively in a multicultural educational environment.
• Write and obtain grants and external resources.
• Operate a variety of office equipment including computers, printers, multi-line telephones, fax machines, copy machines and calculators, and utilize standard. business word processing, spreadsheet, email, presentation, and database software.
• Prepare reports, correspondence and other documents using standard business formats.
• Explain practices, policies and procedures for area(s) of assignment.
• Maintain confidentiality of sensitive and/or protected information.
• Prioritize work and complete assignments within established deadlines.
• Provide and obtain detailed information as needed.
• Exercise reasonable judgment in performing job duties.
• Work and perform duties independently.
• Communicate effectively, both orally and in writing in English and Spanish.
• Provide customer service with a high level of sensitivity in English and Spanish.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender, identity, sexual orientation, and ethnic backgrounds of students, faculty, staff and the public.
PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the
essential duties and responsibilities. However, reasonable accommodation may be made to
enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent sitting for long periods; frequent kneeling, crouching, pushing, pulling,
walking and standing; occasional reaching above and below desk level.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent
grasping to handle individual papers, write and take notes; and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds;
occasional lifting up to 25 pounds.
Visual Requirements: frequent use of vision sufficient to read files, documents, and
computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent contact with others including extensive public
contact; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS:
Work typically occurs in both indoor and outdoor environments with exposure to varied
weather conditions. Work requires the inspection and operation of potentially hazardous
machinery, facilities, and equipment.
Additional Information
SalaryStarting salary is from $8,133 to $10,379 per month depending upon education and experience. Fringe benefits, which are subject to change pursuant to negotiations under Section 3500 of the California Government Code, are presently provided and include family and domestic partner medical and dental, two-party vision plan, and employee life insurance.Application ProcessThis position requires the following documents to be attached to your online application in order to be considered:
• Current resume
• Cover letter that addresses minimum and desirable qualifications
• Scanned copy of official transcripts showing completion of required degree(s) must be submitted. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• Three professional references. Please provide names, telephone numbers, and e-mail address for each reference.
Your application and any required attachments must be submitted by Monday, November 22, 2021. Applications with incomplete information (i.e. statements such as "see resume") or missing documents will not be considered. Additional documents not requested in the announcement, will not be reviewed.This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time.VisasThe District does not sponsor Visas.Commitment to Diversity andEqual Employment Opportunity Employer GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.Accommodations If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.Thank you for your interest in employment opportunities with Glendale Community College.
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